Building Operations and Maintenance chair

Objectives

The Building Operations and Maintenance chair is responsible for the functioning and appearance of our building and grounds. Appointed by the President, the Building Operations and Maintenance chair selects a BOM squad, each member of which takes responsibility for a specific part of the facility.

Typical tasks and tips

Select the BOM squad and provide guidance and support to its members.
- TIP: Remind BOM squad members of scheduled events that might affect their part of the facility.
Perform routine cleaning, organizing, and straightening as required.
Schedule and supervise periodic clean-up days, assisted by general members, to address areas needing major effort.
Ensure routine maintenance is performed on the building, equipment, and grounds.
- TIP: Ensure annual inspection of fire extinguishers and furnaces.
Advise the President when building and grounds improvements or major maintenance items are required, including identification of the need and suggested alternatives, with attendant cost. Initiate and supervise the resulting action as directed by the President.
Oversee all work related to permanent or long-term changes to the building and grounds, as directed by the President.
Purchase supplies and materials as required.
- TIP: Keep a copy of our tax exempt form, signed but undated and with the vendor name blank. Make copies of this as necessary when contracting with a new vendor, to establish our tax-exempt status.
Provide access to the building and areas within it, to authorized personnel.
- TIP: Authorized persons include Board members, production crews and others as determined by the CHP Board.
Maintain a schedule of building use, to avoid conflicts between members. NOTE: CHP Board policy prohibits the use of the facility by non-CHP groups.
Respond to requests or concerns from the Production Manager and House Manager regarding facility requirements.
Maintain a 'BOM file' containing administrative information that would be useful to a successor, such as:
- Sample seat/stage arrangements which meet safety requirements.
Provide advance notice to those sharing our parking lot of the dates of our productions or other major events.
Act as the initial contact for receipt of material donations and loaning of items.
- TIP: Consult with the appropriate BOM squad member.
Arrange for snow removal from parking lot and sidewalks on a contract basis, with Board approval.

Return to position summary

Last revised 2/2/03

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