Program chair

Objectives

The Program chair is responsible for producing the programs and posters for a show. Appointed by the Production Manager, the Program chair delivers finished programs before the first performance and posters as soon as possible.

Typical tasks and tips

Become familiar with the program requirements for the play, especially any required copyright notices, in consultation with the Production Manager and Director.
Gather needed data:
- Synopsis of scenes, from the playbook.
- List of patrons, from the Treasurer, along with instructions on how to become a patron.
- Cast and crew biographical data (from the Assistant Director).
- Credits for donated material or services.
- Titles and schedule for future shows, from the Publicity chair.
Design the program layout and write final text for all data. Accuracy is important, especially in cast and crew credits.
- TIP: Consider use of a yearly program (boilerplate).
Arrange for printing of the programs and posters.
- TIP: For programs, allow for 100 patrons per performance, plus cast members. For posters, allow for 200.
Deliver printed programs (which are used as tickets) to the Box Office chair no later than the start of the dress rehearsal.
Distribute posters as follows:
- To the Communications chair a sufficient number to send to all mailing list recipients and members.
- To the Director a sufficient number for the cast.
- The balance to the Publicity chair.

Return to position summary

Last revised 2/2/03

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