Coach House position description summary

This summary lists, and provides basic descriptions of, the various positions of responsibility that our members can hold.  More detailed descriptions, including tasks and tips for each position, are provided separately.can be seen by clicking on each position name.  Where any description mentions the name of another position, you can also click that name to jump directly to that position's description.

Many of these positions are 'chair' or committee heads.  Members of a committee are chosen by the chair or head and their responsibilities are to assist that person in carrying out the duties as described.

In general, nothing prohibits one person from filling multiple positions.  Suggested exceptions are noted.

Coach House positions fall into two categories: organization and production. 

Organization jobs

These jobs provide the overall support structure for the organization.  They provide long-term continuity or address annually-recurring administrative requirements.  Unless otherwise stated, these jobs are of indefinite duration.

• Active member - Approved by the Board following recommendation from the Membership Secretary.  (see Bylaws, section 2.2.)  Elect members of the Board.  Volunteer.
• Answering machine attendant - Appointed by the President.  Keep announcement current and distribute received messages to the appropriate member for action.  Accept reservations for performances.
• Board member - Elected to a 3-year term by the Active members.  (see Bylaws, section 7.)  Govern the organization.
• Building Operations and Maintenance Chair - Appointed by the President.  Maintain and improve the building and grounds.  Schedule use of the facility. 
• Communications chair - Appointed by the President.  Maintain internal and external communications.
• Executive committee - Elected by the Board.  (see Bylaws, section 10.1.)  Act for the organization between meetings of the full Board.
• Fund raising event chair - Appointed by the President.  Direct a fund-raising effort separate from performance revenues.
• Historian - Elected by the Active members.  Collect and maintain a historical record of the organization.  Keep current members aware of our history.  Prepare historical displays as requested.
• Inspector of elections - Elected by the Active members.  (see Bylaws, section 4.6.)  Supervise elections.
• Membership Secretary - Elected annually by the Board.  (see Bylaws, section 9.4.)  Maintain membership records.
• Nominating committee - Appointed annually by the President.  (see Bylaws, section 10.2.)  Nominate candidates for the Board.
• Outreach liaison - Appointed by the Social Director.  Provide contact with general members during times of illness, mourning, and congratulatory events.
• Play reading committee chair - Appointed annually by the Board.  Recommend to the Board a double slate of plays for production in the next year. 
• President - Elected annually by the Board.  (see Bylaws, section 9.1.)  Preside over the affairs of the organization.
• Publicity committee chair - Appointed by the President.  Ensure the public is aware of auditions and performances sufficiently in advance of their occurrence.  Promote awareness of the organization and its contributions within the community.
• Recording Secretary - Elected annually by the Board.  (see Bylaws, section 9.3.)  Keep organizational records.
• Scholarship committee chair - Appointed by the President.  Solicit scholarship applications from local schools, evaluate those submitted, chose award recipients, provide publicity data to Publicity Committee chair.
• Social Director - Appointed by the President.  Organize and execute social functions for the benefit of the general members.  Appoint a member as the Outreach liason.
• Telephone Chain chair - Appointed by the President.  Transmit urgent organization messages to the general membership.
• Treasurer - Elected annually by the Board.  (see Bylaws, section 9.5. and 9.2.)   Administer the organization's funds.
• Vice President - Elected annually by the Board.  (see Bylaws, section 9.2.)  Assume the duties of President when required.

Production jobs

These jobs are related to a specific production.  They exist for the duration of that production, except those appointed by the House Manager and Box Office chair, which may be as brief as a single performance.  In addition to these job descriptions, we follow a time line which defines when key activities should begin and complete.

• Assistant Director - Appointed by the Director.  Assist the director and fill in as needed.
• Box office attendant - Appointed by the Box Office chair.  Sell tickets to a performance.
• Box office chair - Appointed by the President.  Select and direct the Box Office attendants. 
• Cast - Appointed by the Casting committee.  Perform the play.
• Casting committee - Appointed by the Board.  Select the most qualified people for the Cast.
• Choreographer - Appointed by the Board.  Direct the dance numbers in the show.
• Costume chair - Appointed by the Production Manager.  Obtain all costumes required for the play.
• Director - Appointed by the Board.  The Director is responsible for all artistic aspects of a show.
• House manager - Appointed by the Production Manager.  Ensure that patrons have a safe and pleasant experience before and after the performance and during intermissions.
• Lighting designer - Appointed by the Production Manager.  Design and hang lighting for the show.
• Lighting operator - Appointed by the Production Manager.  Operate the lights for a show.
• Makeup chair - Appointed by the Production Manager.  Design and apply the cast's makeup.
• Parking attendant - Appointed by the House Manager.  Direct auto and pedestrian traffic into and out of our parking lot.
• Performance Musician - Hired by the CHP Board.  Perform musical numbers during a performance.
• Production Manager - Appointed by the Board.  Appoint lead people for all required production areas.  Assist and monitor progress of all show-related development activities. 
• Program chair - Appointed by the Production Manager.  Produce the programs for the show.
• Properties chair - Appointed by the Production Manager.  Gather the necessary props and define when and where they are to be placed.
• Refreshment chair - Appointed by the Production Manager.  Oversee the sale of refreshments at performances.
• Rehearsal Accompanist - Hired by the CHP Board.  Perform musical numbers during rehearsals.
• Set construction chair - Appointed by the Production Manager.  Construct sets for the show.
• Set decorator - Appointed by the Production Manager.  Decorate the set.
• Set designer - Appointed by the Production Manager.  Design the basic environments for the play.
• Sound designer - Appointed by the Production Manager.  Select sounds for the play and make them available.
• Sound operator - Appointed by the Production Manager.  Operate the sound equipment for a show.
• Stage crew - Appointed by the Production Manager.  Push, pull, lift, carry, and place assorted objects as instructed by the Stage Manager. 
• Stage manager - Appointed by the Production Manager.  Direct the timing of a show.

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